INJURY REPORTING PROCEDURE
********Please go HERE to fill out an injury report form.********
What to report – An incident that causes any players, manager/coach, umpire, or volunteer to receive medical treatment and/or first-aid must be reported to the Director of Safety. This includes even passive treatments such as the evaluation and diagnosis of the extent of the injury or period of rest.
When to report – All such incidents described above must be reported to the League Commissioner within 48 hours of the incident, who will in turn notify the GRBSA Director of Safety.
How to make the report – reporting incidents can come in a variety of forms. Most typically they are telephone conversations. At a minimum, the following information must be provided:
- The name and number of the individual involved
- The date, time, and location of the incident
- As detailed a description of the incident as possible
- The preliminary estimation of the extent of injuries
- The name and phone number of the person reporting the incident.
Director of Safety’s Responsibilities – Within 48 hours of receiving the incident report, the Director of Safety will contact the injured party or the party’s parents and (1) verify the information received; (2) obtain any other information deemed necessary; (3) check on the status of the injured party; and (4) in the event that the injured party required other medical treatment (i.e., Emergency Room visit, doctor’s visit, etc.) will advise the parent or guardian of the GRBSA’s insurance coverage and the provisions for submitting any claims.If the extent of the injuries is more than minor in nature, the Director of Safety shall periodically call the injured party to: (1) check on the status of the injuries; and, (2) check if any other assistance is necessary in areas such as submitting insurance forms, etc. until such time as the incident is considered “closed” (i.e., no further claims are expected and/or the individual is participating again).